Legal Secretary Commercial Real Estate

Profile

Legal Secretary, Commercial Real Estate
Legal Secretary, Commercial Real Estate (Maternity Cover - 12 months, full time)
Forsters is a Mayfair-based law firm, which delivers exceptional legal results to its clients who are principally from the real estate and private wealth sectors. Whatever our client's objectives, we take a collaborative approach to find solutions tailored to the client's specific needs. We believe our engaged and friendly manner, combined with the delivery of concise, clear and commercially led advice helps to build long lasting relationships with our clients. Forsters has 63 partners and over 400 members of staff.
Job Title
Legal Secretary
Reports to
Secretarial Team Leader
Department
Secretarial Services
Hours
8.30am – 6.30pm on a shift basis, working 7 hours a day
Job Summary
This role is to provide secretarial support, centrally, to a group of Senior Associates, Associates and Trainees. The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team.
Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.
Main duties and responsibilities
Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriate
Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed with (e.g. Associates)
Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes)
Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality
Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences
Respond to tasks promptly and manage deadlines, to ensure expectations are managed
Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for team
Manage/co-ordinate billing and compliance processes on behalf of team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements
Ensure expense claims are submitted in a timely manner
Use initiative and actively identify and resolve issues when they arise
Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support.
Personal attributes and skills
Experience of providing a first-class legal secretarial service to a busy team within a professional environment
Excellent verbal and written communication skills
Supports and adapts to change
Eager to develop within role and enhance skills including anticipating needs and thinking ahead
Proactive approach with an ability to understand and interpret what the team needs
Enthusiasm and resilience to cope with a busy role
Highly developed communication skills, updating group when delays may occur
Good organisation and prioritisation skills, working to deadlines
Diplomatic, with good judgement
Flexible with a positive and committed attitude
Ability to communicate clearly and concisely
Organised manner with ability to prioritise workload and deliver to deadlines
Motivated and pro-active with a 'can-do' approach
Client service focus
Team player with the ability to interact and build relationships with people at all levels
Calm and efficient under pressure
Punctual, flexible and responsive approach to work
Advanced knowledge of MS Office together with a minimum typing speed of 60 wpm.

Company info

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